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Vendor NetFlow Documentation

Your complete nationwide guide to mastering Solar Project Management, Workspace Operations, Billing, and Compliance.

1. Getting Started & Profile Branding

Vendor NetFlow is engineered to empower solar EPC contractors and vendors across all Indian states. All documentation generated on the platform derives its branding and legal authenticity from your company details.

Company Profile

Business Identity

Configure your company name, official logos (optimized for light and dark layouts), and legal dispatch addresses inside your dashboard profile.

GSTIN Integration

Tax Infrastructure

Enter your corporate GSTIN. It is automatically validated and embedded into tax invoices, proformas, quotations, and DISCOM agreement papers.

2. Workspace & Staff Collaboration

Equip your sales managers, design engineers, and field installation crews with a localized operational hub inside your main vendor workspace.

Attendance & HR

Staff Onboarding

Onboard employee profiles, track geolocated check-ins/check-outs, and export comprehensive monthly attendance reports directly.

Task Tracking

Task Operations

Create, prioritize, and assign actionable checklists to team members with deadline notifications to keep solar projects moving.

Workspace Tools

Team Communications

Engage in team chat, host organized project notes, program task reminders, and coordinate meetings directly inside the vendor panel.

3. Lead CRM & Lead Capture Pages

Capture and nurture client relationships from initial consumer consultation up to actual structural handover and net-metering commissioning.

  • Public Intake Pages: Distribute your personalized, branded URL across WhatsApp, local flyers, or social profiles to let homeowners submit load details directly.
  • Pipeline CRM: Oversee lead stages seamlessly (New, Contacted, Survey Done, Proposal Sent, Under Installation, Commissioned).
  • Referrals & Sales Attribution: Route incoming public leads to specific field personnel or sales agents to ensure streamlined commission payouts.

4. Professional Billing & Dispatch Suite

Automate solar financial document assembly. Generate clean, industry-compliant sheets ready for banking approvals and material transportation.

GSTIN Lookups

Automated Customer Profiles

Enter a customer's business GST number, and the billing module will dynamically pull legal registration records, eliminating manual typing.

Financial Suite

Multi-Doc Generation

Compose commercial Quotations, Proforma Invoices (for solar loan releases), Tax Invoices (GST-ready), and detailed Payment Receipts in one click.

Logistics

Smart E-Way Bills

Draft detailed E-Way Bill documentation for structural frames, PV modules, and solar inverters to ensure legal compliance during transit.

5. AI Letter & Document Generator

Avoid bureaucratic delays by leveraging our built-in Large Language Model integration to write professional correspondence instantly.

  • Cover Letters: Automatically write formal project cover sheets addressed to discom junior engineers or electrical inspectors.
  • Dispatch Notes: Draft structured factory material dispatch declarations detailing module model numbers, warranties, and bill details.
  • DISCOM Representations: Generate crisp, professional explanations to address minor technical discrepancies or request expedited site checks.

6. Free & Professional Solar Calculators

Empower your sales force and consumers with advanced solar mathematics to calculate physical layout requirements and immediate capital payouts.

System Sizer

Capacity Estimator

Input monthly electrical units or connected load details to dynamically determine recommended PV array sizes (kWp).

PM Surya Ghar

Subsidy Slabs

Calculate accurate government subsidies under the latest PM Surya Ghar Yojana framework (1kW, 2kW, or 3kW+ categories).

ROI & Payback

Financial Return

Determine simple payback timelines, clean energy yield savings, and cumulative lifetime carbon offset profiles.

EMI Calculator

Solar Loan Modeler

Model standard bank loans, interest parameters, downpayments, and offset monthly EMI values against expected electricity savings.

7. DISCOM Compliance & Project Annexures

Navigate complex regional utility applications with pre-formatted documents matching the exact guidelines of Indian State DISCOMs.

State Schemes

Annexures 1 & 3

Auto-fill standard DISCOM application frameworks, including feasibility requests and commissioning certifications.

DCR Compliance

DCR Declarations

Generate domestic content declarations certifying the use of Indian-made PV cells and modules as mandated for national subsidies.

Regional Portals

NPCL & Torrent Power

Access custom, step-by-step trackers mapped to Noida Power Company Ltd (NPCL) and Torrent Power solar submission portals.

8. Prepaid Token Wallet System

Vendor NetFlow utilizes a simple prepaid token structure to keep our operational costs scalable and eliminate expensive monthly subscriptions.

  • Core Actions: Basic lead entry, CRM pipeline changes, staff check-ins, and calculator tools are entirely free.
  • Premium Operations: Compiling customized PDFs (Quotation, Tax Invoice, DISCOM Annexure), executing live GSTIN verification sweeps, and using the AI Letter Generator consume dedicated tokens.
  • Recharging: Instantly purchase additional tokens using our integrated Razorpay payment gateway inside the Buy Tokens portal.
Vendor NetFlow Logo Vendor NetFlow Logo Vendor NetFlow

Empowering solar vendors with AI-assisted PM Surya Ghar documentation, precise net-metering agreements, and stunning 3D ROI proposals. India's smartest solar SaaS.

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Support & Contact
Contact Person
Shani Raj
Direct Line
+91-6386865954
Email Address
support@vendornetflow.com
Office Location
Auraiya, UP - 206122

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Crafted by Shani Raj

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